Administrative Assistant I
Malvern, PA, US, 19355
For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.
Job Summary
Provide Administrative support to all PAB departments performing daily tasks and duties as well as any other clerical task or duty required or requested by Office Manager or Site Leadership.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Microsoft proficiency in Word, Excel, Teams and Outlook platforms
- Greet and escort visitors around PAB as needed in a professional and friendly manner
- Answer routine/basic questions and accommodate co-workers each shift in regard to office operations and established policies and procedures.
- Administrative functions and projects as assigned by Office Manager
- With guidance, handle special projects and duties as needed (for example, data collection, report creation, database maintenance, contacting personnel for routine updates, etc.).
- Experience (non-proficiency) in PowerPoint, One Note
- Prepare routine documents and forms as requested.
- DocuSign proficiency following company-provided training
- Stay current with and maintain training record and SOPs as required by company
- Faxing, scanning and photocopying as needed
- Maintain office supplies including inventory, rotation and ordering
- Assist with stocking, inventory, maintaining, cleaning and organizing coffee pantries in both building locations (Malvern and Wayne)
- Maintain and prepare office locations (workstations and offices) for existing and future employees. This may include cleaning, organizing and sanitizing workstations between employees.
- Maintain, organize and sanitize conference rooms daily in the morning, throughout the day between uses and at the end of the day
- Place, set up and arrange for catering, as needed.
- Make meeting and travel arrangements, as needed.
- Assist with calendar management, as needed.
- Maintain and process expense reports, as needed.
- Relay information and requests to department members and follow-up as needed.
- Collate and distribute information.
- Coverage of other Administrative functions between two business locations (Malvern and Wayne)
- Receive and distribute mail.
- Take messages and handle routine matters as they arise.
- Establish and maintain files.
Job Qualifications
- Education: High School or G.E.D. and specialized secretarial training beyond High School. Associate's degree (A.A. /A.S.) or equivalent from two year college preferred.
- Experience: Zero to two years related experience.
- An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
- Certification/Licensure: None.
- Other: Ability to prioritize and multi-task. Good keyboarding skills, proficient in utilizing personal computer, e-mail and standard office software packages (word processing, spreadsheet, presentation, database).
PHYSICAL DEMANDS:
- While performing the duties of this job, the employee is regularly required to talk, hear and is frequently required to work/type at a computer.
- Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.
- Ability to lift up to 10 lbs.
WORK ENVIRONMENT:
- General office working conditions.
- The noise level in the work environment is usually quiet.
Compensation Data
The pay range for this position is $22.50 to $24.00 hr. Please note that salaries vary within the range based on factors including, but not limited to, experience, skills, education, and location.
About Biologics Testing Solutions
With more than 50 years of experience and proven regulatory expertise, the Charles River Biologics group can address challenging projects for biotechnology and pharmaceutical companies worldwide. Offering a variety of services such as contamination and impurity testing, protein characterization, bioassays, viral clearance studies and stability and lot release programs, we support clients throughout the biologic development cycle, from the establishment and characterization of cell banks through preclinical and clinical studies to marketed products. Whether clients need stand-alone services, a unique package of testing, or insourced support, our Biologics group can create a custom solution to suit their needs. Each year more than 20,000 biologic testing reports are sent each and over 200 licenses products are supported by our biologics testing solutions team.
About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.
With over 20,000 employees within 110 facilities in over 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.
At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly worked on 80% of the drugs approved by the U.S. Food and Drug Administration (FDA) in the past five years.
We’re committed to providing benefits that elevate your quality of life. Based on your position these may include: bonus/incentives based on performance, 401K, paid time off, stock purchase program, Health and wellness coverage, employee and family wellbeing support programs, and work life balance flexibility.
Equal Employment Opportunity
Charles River is an equal opportunity employer and is committed to providing equal employment opportunities for all qualified applicants and employees without regard to race, color, sex, religion, national origin, ancestry, age, mental or physical disability, family status, pregnancy, military or veteran status, or any other characteristic protected by federal, state, or local laws.
It is unlawful in some states (including Massachusetts) to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to crrecruitment_US@crl.com. This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.
For more information, please visit www.criver.com.
Nearest Major Market: Philadelphia
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