Scheduling and Resource Specialist I

Job Overview

BASIC SUMMARY:

Perform complex resource planning, coordination and documentation of staff and resource availability for proposed and active studies. Develop and oversee departmental databases and scheduling and tracking software. Coordinate departmental resources and activities and facilitate effective and efficient interdepartmental interaction.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Collaborate Interdepartmentally on study resource requirements, such as lab availability, timing of study conduct, personnel availability, and any conflicts arising from overlap of resource requirements.
• Provide subject matter expertise and handle complex issues requiring specialized study design knowledge and capacities, escalating cases when appropriate.
• Interpret complex study outlines and protocols to assess feasibility, develop timelines and generate study calendars. Follow through on scheduling awarded studies.
• Establish and prioritize meaningful and clear milestones for all active projects.
• Reconcile resource availability within multiple databases and spreadsheets to evaluate capacity.
• Collaborate with management on changes to study timelines as they relate to resource pacts on a weekly basis and provide recommendations.
• Make recommendations for process improvements to improve consistency, efficiency, and capacityProvide guidance to other schedulers and review daily operational activities to ensure resources are available and deliverables are met.
• Ensure individual study calendars adhere to sponsor specifications, protocols, and capacities.
• Review and evaluate scheduling tools and implement solutions as need.
• Attend meetings and training sessions and assist in training new employees as assigned.
• Identify limiting resource capacity and recommend action to resolve concerns.
• Maintain and report on consolidated schedules of all site studies.
• Perform all duties required of a necropsy Scheduler III
• Perform all other related duties as assigned.

The salaried pay for this position is $65,000. Please note that salaries vary within the range based on factors including, but not limited to, experience, skills, education, certifications, and location.

Job Description

QUALIFICATIONS:

• Education: High School diploma or General Education Degree (G.E.D.), preferred.
• Experience: 2-3 years of relevant experience. An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
• Certification/Licensure: None.
• Other: Comprehensive knowledge of GLP and other federal regulations and guidelines pertaining to preclinical research. Comprehensive knowledge of creating, maintaining, and promoting optimal utilization of project management database systems. Detail oriented.
• Computer literate with strong data entry skills, and proficient in Microsoft Outlook, Access, Project, Word, Excel, Smartsheet, and PowerPoint.
• Must regularly operate a computer and occasionally operate other office productivity machinery such as a calculator, copy machine, and computer printer.
• Must regularly communicate with employees/customers; must be able to exchange accurate information.
• Must occasionally move about inside the office to access file cabinets, office machinery, etc.
• General office working conditions, the noise level in the work environment is usually quiet.
• Must be authorized to work in United States without a sponsor visa now or in the future.

PHYSICAL DEMANDS:

• Repetitive dexterity/motion of hands and arms.
• Regularly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Must occasionally move about inside the office to access file cabinets, office machinery, etc.
• Regularly provides information to and receives information from/through various technologies, media, sources, and contacts.  Must be able to accurately exchange accurate information in these situations.

WORK ENVIRONMENT:

• General office working conditions; the noise level in the work environment is usually quiet.
• The noise level in the work environment is usually quiet.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

COMMENTS:

• This position requires overtime, weekend, holiday, and/or after hours shift coverage, as needed.