Administrative Assistant II (33)
Bethesda, MD, US, 20892
For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.
Job Summary
We are seeking an Administrative Assistant II to join our Insourcing Solutions team, located in Bethesda, MD.
As the Administrative Assistant II, you will provide administrative and clerical support for the NIAID Project Management team; perform secretarial, clerical, organizational and administrative support duties and assist with planning/scheduling of activities.
Additional responsibilities include:
• Creating, updating, and maintaining spreadsheets and other databases utilizing MSWord, Excel, and other programs specific to the support of the client’s operation
• Assist with office communications: emails, phone calls and arrange conference calls as needed
• Ordering supplies, filing, arranging conference calls, arranging/maintaining conference room usage, preparing International and Domestic packages for shipment.
• Coordination of procurement across eight animal facilities and two laboratory sections ensuring timely acquisition of supplies and equipment in compliance with federal procurement regulations
• Attend meetings and take meeting notes as needed
• Cross train with other facility administrative staff to cover during periods of absence/surge
• Assist in employee engagement activities
• Assist with maintaining the Occupational Health files
• Review reports/documents for grammar and formatting
• Oversee documentation and records for all facility purchasing; maintain vendor communication and ensure accurate account reconciliation for account receivables
• Experienced with NIH Centralized Animal Procurement System (CAP) for ordering small laboratory animals and Taconic Biosciences for research models and services to researchers
• Monitor and manage facility budgets across three facilities, using Oracle systems such as AMBIS and NBS, maintain detailed expense tracking spreadsheets to ensure compliance with fiscal constraints.
• Conduct monthly error report analysis and align facility records with Animal Care and Use Committee (ACUC) protocol requirements
• Coordinate ASBL2 & ABSL 3 Orientation schedule for multiple labs and staff members
Job Qualifications
• High school diploma or general education degree (GED).
• A minimum of one-year experience working in an animal research environment performing tasks as described above.
Additional requirements
• Proficient written (grammar and punctuation) and oral communication skills as well as secretarial, clerical, and organizational support skills. Must have accurate, typing/data entry skills.
• Ability to work independently with minimal supervision; ability to prioritize and multitask and demonstrate organizational skills.
• Must be able to effectively and constructively interact with a wide variety of people both inside and outside the NIH.
The hourly range for this position is $27/hour-$29/hour.
About Insourcing Solutions
Charles River Insourcing Solutions℠ can streamline research by delivering operational and cost efficiencies through the strategic insourcing of GMP, GLP and non-GLP research services from discovery through safety assessment. Insourcing Solutions℠ provides you with the ability to maintain control of your facility and expertise while leveraging available space.
About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.
With over 20,000 employees within 110 facilities in over 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.
At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly worked on 80% of the drugs approved by the U.S. Food and Drug Administration (FDA) in the past five years.
We’re committed to providing benefits that elevate your quality of life. Based on your position these may include: bonus/incentives based on performance, 401K, paid time off, stock purchase program, Health and wellness coverage, employee and family wellbeing support programs, and work life balance flexibility.
Equal Employment Opportunity
Charles River is an equal opportunity employer and is committed to providing equal employment opportunities for all qualified applicants and employees without regard to race, color, sex, religion, national origin, ancestry, age, mental or physical disability, family status, pregnancy, military or veteran status, or any other characteristic protected by federal, state, or local laws.
It is unlawful in some states (including Massachusetts) to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to crrecruitment_US@crl.com. This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.
For more information, please visit www.criver.com.
Nearest Major Market: Washington DC
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